A vehicle crossing provides you access to your property from the road to your property boundary. It includes the ramp from the road to the footpath and adjacent footpath panels.

A vehicle crossing permit is required to remove, modify, relocate or construct a new vehicle crossing.

Step 1. Prepare your application

It is important to understand the existing assets outside your property and who owns them. Existing assets may affect your ability to get a permit.

Examples of council assets include:

  • street trees
  • stormwater drains
  • sign posts.

There may also be assets managed by public authorities and utilities such as Telstra. Some examples are:

  • utility pits, manholes and chambers
  • poles and vents
  • pipes
  • fire hydrants.

You will need to consider these when proposing the location of your crossing. You will need to get approval from the relevant public authorities and utilities to conduct works near their assets. 

Check if you need a planning permit

You will need a planning permit if your property or the location of your crossing is affected by certain planning overlays.

Check if your property is affected by a:

  • Heritage Overlay (HO)
  • Road Zone Category (RDZ1)
  • Special Building Overlay (SBO1)
  • Significant Landscape Overlay (SLO). 

You can also call Statutory Planning on (03) 9278 4888 to discuss your property.

Develop a site plan

A clear site plan will help us make a decision and minimise any delay.

Learn about what to include in a site plan.

You will need to supply a Dial Before You Dig report with your site plan. This report allows you to locate the underground assets close to your proposed crossing. It should be used to prevent damage to those assets and to make sure workers are safe.

Get your Dial Before You Dig report.

Step 2. Apply online

Property owners, contractors or applicants working on behalf of the property owner can apply online.

The application fee is $228.50 plus a credit card surcharge fee.

Timeframes and permit conditions

We may request more information from you. Once we have all the required information, we will respond to you within 10 business days.

If we do not hear back from you in 6 months we will close your application.

Permits are valid for 18 months. You cannot transfer a permit to another person, company or property.

Apply for a Vehicle Crossing Permit

How we will contact you

We will contact you via email throughout the application process. We will email your permit along with any further information you require to complete your works.

You can also call (03) 9278 4505 to discuss your application with the Asset Protection and Permits Team.

Step 3. Site assessment

We always assess the site. Depending on this assessment, we may ask you for additional information.

You will need written approvals from public authorities if you want to: 

  • relocate or incorporate their asset within the crossing
  • build your crossing close to their asset.

You may need to get public authority approvals before we issue your permit or it may be included as a permit condition.

Depending on the council assets in the area, we may refer your application internally to one of our specialists. It will take around 1 to 2 weeks to get a response.

The assessment will also confirm that the proposed works comply with our: 

Step 4. Application decision

If your application is approved, we will email your permit with the appropriate specifications and conditions.

On 23 August, 2021, Council made a resolution to adopt the Protection of Council Assets and Control of Building Sites Local Law 2021. Please take the time to read this Local Law to make sure you are familiar with your obligations and how it may impact your works. 

There are times when we will refuse a permit. Some examples of this are if you want to:

  • remove or transplant an established street tree
  • modify or build over an existing drainage pit
  • remove 2 or more on-street parking spaces for the crossing
  • change or build close to a public authority asset and they do not approve your plans
  • construct a new crossing too close to an intersection.

We will let you know you why your application has been refused.

Step 5. Organise your contractor

Send your permit and supporting information to your contractor. They can then understand the construction specifications and quote the job correctly.

After, your contractor will need to submit a vehicle crossing pre-works notification to tell us when they expect works to start and finish. 

Once we have been in contact with your contractor, we will complete a pre-pour and final inspection to make sure standards are met.

As the permit holder, you will be responsible for all works undertaken by your contractor. We will not be held responsible for works undertaken by a privately engaged contractor. 

More information

For help or advice, contact us on (03) 9278 4505 or email [email protected]


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