Expression of interest for large events

If you are planning to hold a large-scale, outdoor event on council land within the City of Boroondara, we need to know some details about your proposed event in advance.

It's for this reason that that we require you to submit an Expression of Interest (EOI) application. The information you provide in your EOI helps us provide early guidance, confirm timelines, identify suitable locations and manage demand for council land.

What is a large-scale event?

A large-scale event is one that meets at least one of these conditions: 

• 1001 or more people are expected to attend
• takes place in a space larger than 500m²
• occurs over multiple or recurring dates
• involves changes to road conditions 
• requires car park closures
• includes amplified sound for a period of more than 5 hours
• requires a Place of Public Entertainment Permit (POPE)
• involves large infrastructure and event set up, such as: 
  • structures larger than 100m²
  • 4 or more amusement rides or inflatables
  • sale of alcohol
  • 6 or more food or beverage vendors or caterers.

Take the quiz

Not sure if yours is a large event? Take our quick quiz to tell us about your event and we'll confirm.

Tell us about your event

Who needs to apply for an EOI? 

You must apply for an EOI if you are a customer who:

1. has previously run events in Boroondara and is proposing a new, large event 
2. is new to Boroondara.

This includes:

• commercial event organisers
• private organisations
• not-for profit and community groups
• traders or community groups based in Boroondara.

Apply for an EOI

Complete and submit the EOI online. You may need to upload documents to support your application.

Apply for an EOI

Next steps

We assess EOIs against our Outdoor event policy, including suitability, community or cultural alignment, benefits to the local economy and availability of the preferred location.

We will review your completed application within 5 business days and contact you with guidance on next steps.