Print full document Content Whether you are a club volunteer, a first-time coordinator or a professional planner, this comprehensive guide tells you everything you need to know to successfully plan and deliver outdoor events in City of Boroondara. Other useful resourcesUse this guide in combination with our other resources to plan a safe and successful community event:Planning an outdoor event on council landFind out if you need an event permitTemplates and event planning resources Download the guide Boroondara outdoor event guide 647.37 KB [DOCX] 18 June 2026 Table of contents Event lifecycle overview Event approvals and permits Event Plan Insurance requirements Choosing a venue Financial management and budgets Roles and responsibilities Volunteers and staff management Risk, safety and compliance Emergency management First Aid Security and crowd management Briefings and inductions Incident and emergency reporting Weather contingency planning Traffic management Vehicles on site Power and lighting Gas safety Noise management Marquees Food management Water access and hydration Liquor Toilets and sanitation Signage Pyrotechnics and fireworks (including firecrackers) Fire bans and fire danger ratings Asset protection Working at heights Child safety standards Lost persons Smoking and vaping Amusement rides and inflatables Animals at events Contractor management Environmental sustainability Community and stakeholder engagement Marketing your event Council promotion and branding Accessibility and inclusion Cultural safety and Acknowledgement of Country Post-event requirements Event lifecycle overview
