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We use the thresholds below for all our procurement activities. They must represent the estimated value of a contract, including possible extensions.

For questions about the tendering process, email Tenders or contact Council Procurement on (03) 9278 4323.

Our procurement thresholds don’t include GST.

Procurement thresholdHow we carry out the procurement
Less than $3,000
  • We can purchase directly (from a local supplier where possible).
  • We need at least one verbal or written quote.
  • A purchase order is optional.
  • A Directorate Credit Card is optional.
$3,001 to $15,000
  • One written quote, preferably from a local supplier.
  • We need a purchase order unless we have an exemption.
$15,001 to $50,000
  • We need to ask for 2 written quotes.

or

  • We need to use an existing external panel. We must follow the requirements for that panel. If there are no requirements, we need to ask for 2 written quotes.

 

  • If the total is more than $25,000, we need to use our eTendering portal. 
  • We need to get a purchase order or simple contract. 
$50,001 to $250,000
  • We need to complete a public Request for Tender, Request for Information or Expressions of Interest.

or

  • We need to ask for 3 written quotes.

or

  • We need to use an existing external panel. We must follow the requirements for that panel. If there are no requirements, we need to ask for 3 written quotes.

 

  • We need to get a contract number.
  • We need to use our eTendering portal. 
  • We need to develop a Simple Evaluation Plan that includes a probity escalation process.
  • We need to develop a simple contract.
$250,001 to $500,000
  • We need to complete a public Request for Tender, Request for Information or Expressions of Interest.

or

  • We need to ask for 5 written quotes.

or

  • We need to use an existing external panel. We must follow the requirements for that panel. If there are no requirements, we need to get at least 5 written quotes.

 

  • We need to get a contract number.
  • We need to use our eTendering portal. 
  • We need to develop a Probity and Evaluation Plan, and relevant contract.
  • If it’s a public process, we need to consider engaging a Probity Advisor and/or a Probity Auditor.
     
Over $500,000
  • We need to complete a public Request for Tender, Request for Information or Expressions of Interest.

or

  • We need to use an existing external panel. We must follow the requirements for that panel. If there are no requirements, we need to ask for 6 written quotes.

 

  • We need to get a contract number.
  • We need to use our eTendering portal. 
  • We need to develop a Probity and Evaluation Plan, and relevant contract.
  • If it’s a public process, we need to consider using a Probity Advisor and/or a Probity Auditor.