Annual and Triennial grants eligibility and conditions

To qualify for an Annual Community Strengthening Grant or Triennial Operational Grant you must:

  • provide direct benefits to residents of the City of Boroondara (local organisations are prioritised)
  • be not-for-profit, as classified by the Australian Tax Office in the Income Tax Assessment Act (1936)
  • be a legally constituted entity (for example, a co-operative, incorporated association, company or company limited by guarantee). For Annual Grants only you may have another organisation auspice your application (unless requesting less than $1,000).
  • have an Australian Business Number (ABN), or complete a Statement by Supplier form, or hold an exemption from registration
  • have a committee of management that accepts responsibility for the administration of the grant
  • hold an adequate public liability insurance policy to cover the staff, members and the general public, as appropriate
  • not have your own grant giving program or fundraising program that provides money to finance another organisation's community initiatives
  • have satisfactorily accounted to Council for the expenditure of any previous Council grants (if relevant)
  • comply with all other relevant Australian and Victorian legislation, including: accounting and auditing requirements; equal opportunity and anti-discrimination laws; human rights laws; privacy, confidentiality and freedom of information laws; registration or accreditation of professional employees; and preparation and dissemination of annual reports
  • have an adequate risk management plan in place (as required).

Additionally, for Triennial Operational Grants:

  • festivals and events must have been running for at least 2 years.

We won't fund

  • individuals and private profit-making organisations
  • funding that Council considers the responsibility of other levels of government
  • applications from primary or secondary schools (Council encourages partnerships between schools and community organisations, but the community organisation must be the applicant)
  • repeat applications in consecutive years for the same projects, activities and equipment
  • projects or activities run by (or involved with) political or religious groups seeking to promote their core beliefs
  • funding of competitions, prizes, sponsorships, donations or gifts
  • projects that have been, or are being, funded by other parts of Council
  • interstate or overseas travel.

Additionally, for Annual Community Strengthening Grants:

  • projects or activities that have already started or have been completed
  • new building works, capital improvements, facility maintenance or fixed assets (for example, air-conditioners, shade sails, cubby houses and sheds)
  • operational expenses such as insurance and rental subsidies.

Conditions of funding

At the completion of the project, successful applicants must:

  • provide a written evaluation completed online (via SmartyGrants)
  • have an expenditure budget or an audited statement
  • return any funds not spent to Council
  • acknowledge the City of Boroondara and the Rotary Club of Balwyn in any promotional material or publicity features.

Council may make funding conditional on other specific conditions being met.

Additionally, for Annual Community Strengthening Grants:

  • Successful applicants and organisations auspicing applications need to become a signatory to a standard funding agreement listing all grant conditions and agreed performance outcomes and measures. This must be signed before grant funds are issued.
  • Professional fees (for example, labour, salary, wages) and administration costs (for example, phone calls, printing, stationery) can only represent 50 per cent of the total grant funding.
  • Auspice fees are not accepted and must not be included in the budget
  • The project must be completed within 12 months.

For more information, email Community grants or call 9278 4723.

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