Step 8
Prepare a letter for nearby residents and businesses
At least 2 months before the event.
In your event plan, include a copy of the written notice you will send to nearby residents and businesses notifying them of your upcoming event.
A copy of this notice is required if your event needs a Permit to Occupy Council Land or a Road and/or Footpath Occupancy Permit. (See step 5 of this guide to learn more about these permits.)
The letter should contain the following details:
- name of the event organisers
- name, date and location of the event
- purpose of the event
- number of audience/participants expected
- details of any disruptions to residents and businesses
- details of any road closures, changed traffic conditions or changes to public transport services (if applicable)
- a contact name and number for further information or queries
- the date you will distribute the letter and how many you will send.
We will review the letter as part of your request.