Prepare a letter for nearby residents and businesses

At least 2 months before the event.

In your event plan, include a copy of the written notice you will send to nearby residents and businesses notifying them of your upcoming event.

A copy of this notice is required if your event needs a Permit to Occupy Council Land or a Road and/or Footpath Occupancy Permit. (See step 5 of this guide to learn more about these permits.)

The letter should contain the following details:

  • name of the event organisers
  • name, date and location of the event
  • purpose of the event
  • number of audience/participants expected
  • details of any disruptions to residents and businesses
  • details of any road closures, changed traffic conditions or changes to public transport services (if applicable)
  • a contact name and number for further information or queries
  • the date you will distribute the letter and how many you will send.

We will review the letter as part of your request.

Do you need to send an event notification letter as part of your event? 

  • If yes, create a draft letter for nearby residents and businesses and add it to your event plan. Then go to Step 9.
  • If no, go to Step 9.