Check what Council permits and other approvals your event needs

Your event plan should include any impacts your event may have on roads or parking areas and must include information on the activities it includes.

At least 2 months before the event.

Don't forget you can contact us for help with your application any time.

Fees

Fees for Council-issued permits vary depending on the event and who is holding it. 

We don't charge fees to registered charities and not-for-profits. The Australian Charities and Not-for-Profit Commission (ACNC) must register your organisation to qualify.

Getting permission for activities at your event

Use this information to check what permissions you need for different activities associated with your event.

Event activity

How to get permission

Close a Council-controlled road (laneway or side-street), footpath or carpark

Fees apply

You may need a permit and a traffic management plan. 

To apply, you need:

  • documented proof of $20 million Public Liability insurance 
  • a site plan
  • a letter for businesses and/or residents affected by the event

Apply for a road and/or footpath occupancy permit now

 

Close a major or arterial road

Check if the road is arterial using VicRoads maps of declared roads.

If it is, you need permission from VicRoads to close it.

Learn more about events and apply for permission from VicRoads.

Fundraise

This includes raising funds, getting pledges or increasing public awareness for:

  • local, national or international community organisations
  • local churches
  • schools
  • not-for-profit clubs

You may need to apply for a permit to Occupy Council Land. 

To apply, you need:

  • proof of $20 million Public Liability insurance 
  • a site plan
  • a letter for businesses and/or residents affected by the event

Apply for a fundraising permit now

Busk

Fees apply

Film or take photographs for commercial purposes 

Fees apply

Perform promotional activities

Fees apply

You may need to apply for a permit to Occupy Council land. 

To apply, you will need:

  • proof of $20 million Public Liability insurance 
  • a site plan
  • a letter for businesses and/or residents affected by the event
  • the right fee for your activity

Apply for a busking permit now

Apply for a filming permit now

Apply for a promotional permit now

Hold an event in an enclosed space

Fees apply for:

  • Consent for Prescribed Temporary Structure
  • Occupancy Permit for a Minor POPE

If your event is: 

  • open to the public (not by invitation)
  • on a site larger than 500 sqm that is in any way enclosed

you may need to apply for an Occupancy Permit for a Place of Public Entertainment (POPE). 

Community organisations don't need a POPE if:

  • it is a ticketed event
  • there are no more than 5,000 people attending at any one time

Apply for Siting of Prescribed Temporary Structure and/or Occupancy Permit for a POPE now

Notify Public Transport Victoria (PTV)

You'll need to contact PTV if you are planning to have more than 5,000 people at your event.

Learn more about events and their impacts on public transport from PTV.

Will the event impact roads, footpaths or car parks?