This guide helps organisers to plan large events that involve more than 100 people that take place on Council land.

For information on what permits and permissions you might need for casual bookings, see our Outdoor event requirements page.  

For weddings, see our Weddings in our gardens page. 

Council land includes parks, gardens, sportsgrounds, footpaths, roads and carparks.

Timeline: Allow at least 12 weeks to organise a major event on Council land in Boroondara. 

Does my event need Council approval?

You must submit a booking request if your event includes any of the following:

 

  • There will be 50 or more people (adults and children).
  • You are using a space on behalf of a group, organisation or business.
  • You need to hire a third-party vendor for things like children’s entertainment or food sales.
  • You are bringing infrastructure such as temporary structures or equipment.
  • The event is a wedding ceremony.
  • You need vehicle access to an open space area.
  • You plan to close a road or footpath.
  • There will be market stalls or style of event.
  • You plan to charge an entry fee.

If any of these items apply to your event, use this guide to help you through the booking and approval process.

If none of these items apply, you can hold your event without further permission from Council.

Contact us for support with your event

Call our customer service team on (03) 9278 4444 or email [email protected].

Book a space - We have a large and diverse range of bookable spaces. From every size of hall to gorgeous gardens, you're sure to find something perfect for your event.

In this guide: