This guide helps organisers to plan events that take place on Council land. You can use it to see if your event needs Council approval or other permits to go ahead. Council land includes parks, gardens, sports grounds, footpaths, roads and carparks.

Timeline – Allow at least 12 weeks to organise an event on Council land in Boroondara. 

COVIDSafe events

Organisers of public, community, or business events must make sure they comply with the Victorian Government’s COVIDSafe settings. Visit the Victorian Government coronavirus website-external site for details. 

Does my event need Council approval?

You need Council permission if your event:

  • has more than 50 attendees, including artists, staff, contractors and volunteers
  • plans exclusive use of rotundas at Alexandra Gardens or Canterbury Gardens
  • uses temporary structures, such as marquees, portable movie screens. staging, a PA system or toilets
  • is catered by an external supplier
  • includes inflatables or a petting zoo
  • includes the sale of products or market stalls 
  • includes fireworks or pyrotechnics 
  • plans to close a road, or use a carpark or footpath 
  • needs vehicle access to open space
  • charges a fee

If any of these items apply to your event, use this guide to help you through the booking and approval process.

If none of these items apply, you can hold your event without further permission from Council.

Contact us for support with your event

We offer several services to assist with event organising in Boroondara. 

Community organisations

Depending on the nature of your event, you may be eligible for a community grant. Learn about our grants program and see if you are eligible.


Call our customer service team on (03) 9278 4444 or email [email protected].

Creative and cultural organisations

Contact Boroondara Arts on (03) 9278 4770 or email [email protected].

Trader associations and businesses

Contact Local Economies on (03) 9278 4879 or email [email protected].

Find a venue - We have a large and diverse range of venues for hire. From every size of hall to gorgeous gardens, you're sure to find something perfect for your event.

In this guide: