These rules have been amended to allow for digital submission requirements.

The Boroondara Eisteddfod is open to all entrants, provided the specific conditions of each individual event are met as outlined on our website. Failure to comply with the General Rules may lead to disqualification and the withdrawal of prizes and awards.

In disputes, the City of Boroondara’s decision shall be final. The City of Boroondara does not permit any variation to the General Rules in order to ensure equity and fairness for all Entrants.

Digital submission requirements

1.a. Performances must be made in a single, continuous shot. No edits are allowed in the submitted video. No sound enhancements, such as reverberation or autotune, may be made. Any edits or enhancements of the performance will result in the disqualification of the entrant.

1.b. Entrants may record as many takes as they wish, but only one may be submitted. All recordings must be made for the Boroondara Eisteddfod. Previous recordings for other competitions or performances will not be allowed.

Note: Entrants will not be judged on the quality of the recording, they will only be judged on the quality of the performance.

2.a. At the start of the video, you must clearly state:

  • your name
  • the section in which you are competing
  • the name of the piece(s) you are playing.

Please note this introduction may be made by a parent or guardian. This introduction will NOT be judged by the adjudicators and will have no impact on the competitor’s score or report.  However, it is a requirement of entry.

2.b. Name your video file with the first and last name of the performer and the name of the piece being performed. All words should be separated by a space. For example: 'Bob Smith Ave Maria.mp4'.

3. Accompaniment requirements have been lifted for all sections. If competitors wish to perform unaccompanied, there will be no penalty. However, if you booked an official accompanist for your performance at Hawthorn Arts Centre, they will still be available to record and send you a backing track to perform with. Please contact accompanists directly to arrange your backing track recording.

If you would like extra rehearsal time with your accompanist via video chat or phone, this can be arranged directly with the accompanist and they will bill you separately for this as applicable.

4. You must adhere to all current restrictions regarding social distancing. For further information please visit: dhhs.vic.gov.au/coronavirus.
 

Online entry and payment

5. The closing date for all Entrant Registration is March 15.

6. Entrants in sections must register via the appropriate portals provided at boroondara.vic.gov.au/eisteddfod

7. No late entries will be permitted. 

8. Full payment must be made online at time of registration. A purchase order number from schools will be accepted as proof of intended payment provided that actual payment is received by March 15, 2020.

9. All registration fees include door admission for all performers within their section, as well as for their accompanists and conductors.

10. Entry fees are non-refundable, except where an event is cancelled or is significantly altered. Entry fees cannot be transferred to another event.

11. Each section will have a limited amount of available registrations as per the scheduled length of each session. The City of Boroondara reserves the right to cap registrations once this limit is reached, even while the registration period is open.

12. In choosing to enter the Boroondara Eisteddfod, Entrants are making a commitment to be available for the full duration of the entered section, commencing at the time indicated in the 2020 Eisteddfod Information Booklet.

13. An Entrant is not eligible to win a prize in the same solo section that they have previously won first place in.

14. An Entrant may not perform more than once within the same solo section.

15. An Entrant registering within a section marked ‘non-competitive’ may not enter a competitive section within the same category.

16. No more than 20% of any small ensemble (3–14 performers) or 10% of any large ensemble (15 or more performers) may perform more than once in the same section. For the junior ensemble, senior ensemble and choral sections, a list of entrants’ names and details of age / year levels must be provided upon specific request by the City of Boroondara.

Age limits

17. Age is determined as at 31 December of the current Boroondara Eisteddfod year.

18. Entrants may not register for a section where the specified age limit is below their age.

19. Sections indicated as ‘Open’ means a participant of any age may enter.

20. Date of birth must be specified at time of entry and a copy or extract of the Entrant’s Birth Certificate (or proof of age) must be provided if requested. An individual being in contempt of age requirements will result in disqualification and potential barring from participation the following year. 

21. An individual within an ensemble being in contempt of age requirements will result in disqualification and potential barring of the entire ensemble from participation in the following year.

22. Age limits do not apply to conductors and accompanists.

23. Events titled as ‘Open’ can be entered by persons of any age.

Session dates and times

24. The City of Boroondara reserves the right to amend, cancel or combine any event.

25. Each section may be divided into smaller sessions within the advertised section times. 

26. For Piano Concerto heats, each entrant is only required to be registered and present for the session they are appearing in

Session registration

27. A two-day submission period has been provided for all competitors to submit their video performances.

28. It is the Entrant’s responsibility to allow adequate time to register for their event.

29. Entrants who fail to register within this registration period may be disqualified. They may be provided with an Adjudication Report but they may not be eligible for an award.

30. Entrants are not required to submit a full-score copy of their music for digital submissions.

31. Entrants are required to submit, as appropriate, a full-score copy of their music for use by the adjudicator at registration for the Piano Concerto competition. See copyright obligations below

Performance and time limits

32. Rehearsal or practice is permitted, prior to submission of digital performance.

33. All published time limits must be strictly observed. Selections should be chosen to finish within the time limit prescribed. When required to perform two works, the time between the works will count towards the time limit. 

34. In the case of a performer exceeding the time limit the performance will be adjudicated up to the point of the time limit being reached.

35. A performer may not perform a piece of music more than once within the same year across multiple sections. 

Adjudication 

37. The adjudicator’s decision in accordance with the rules pertaining to the relevant section is final. Any decisions regarding ineligibility or disqualification rest with the City of Boroondara.

38. A substitute adjudicator may be appointed for a listed adjudicator without notice, and categories may be subdivided between adjudicators.

39. Any solo entrant or member of an ensemble who is related to, or been taught or coached privately by an appointed adjudicator during the 6 months preceding the event date is unable to participate in that section.

40. Communication with the adjudicator by a competitor, or by anyone other person associated with a competitor, before or during the Eisteddfod session is strictly forbidden and may result in disqualification

Adjudicator reports and prizes

41. Adjudicators will provide entrants with feedback via a written report. Adjudication Reports will be emailed to entrants as per timelines detailed in the revised 2020 Boroondara Eisteddfod Schedule. 

42. If a satisfactory standard of performance is not achieved, the decision to award prizes will be at the discretion of the adjudicator. 

43. Prizes cannot be divided and no additional prizes other than those already advertised can be awarded. Tied positions are not permissible. Should the City of Boroondara or the adjudicator decide not to award a prize, the decision shall be final and binding.

44. All supported awards will be distributed to the winners at the conclusion of the Boroondara Eisteddfod

Accompanists

45. Recorded accompaniment or backing tracks are permitted in any section within the 2020 Boroondara Eisteddfod. 

46. If competitors wish to perform unaccompanied, there will be no penalty.

Official Accompanists

47. An official accompanist is available for all solo instrumental and solo vocal sections, except the Piano Concerto section. The contact details of official accompanists are listed on each individual section’s ‘Information for Participants’ on the Eisteddfod website.

48. All entrants using the official accompanist will be charged a fee of $10 per section. This fee does not cover rehearsals. The official accompanist fee must be paid at the time of registration.

49. It is the responsibility of the entrant to make contact with the official accompanist to advise of repertoire, as well as request a rehearsal if desired, no later than 14 days prior to the scheduled performance. Accompanists have the right to refuse engagement if adequate notice of repertoire has not been provided. Rehearsals are strongly encouraged. Rehearsal fees and times are a private matter between the entrant and accompanist.

Private Accompanists

50. Entrants may work with their own accompanist by private arrangement.

School groups                                                                                                   

51. Unfortunately, due to recently imposed restrictions on gathering sizes, ensemble sections will not be offered in any form this year.

Copyright obligations

52. The Boroondara Eisteddfod holds licences from the Australasian Performing Right Association Ltd (APRA) / Australasian Mechanical Copyright Owners’ Society (AMCOS), Australian Record Industry Association (ARIA) and the Phonographic Performance Company of Australia Ltd (PPCA).

53. Following advice from AMCOS, the City of Boroondara has determined that performers using sheet music or published text subject to copyright in their performance must use originals or authorised photocopies. It is illegal to make a photocopy of a piece of music that is in copyright without obtaining prior permission from the copyright owner.

54. A photocopy of the original is acceptable for adjudication and official accompanists. This copy will be marked ‘Not For Return’ and subsequently destroyed by City of Boroondara.

55. A photocopy of the original is acceptable for private accompanists. This copy must be destroyed by the competitor after the event.

56. Entrants are reminded that the primary responsibility for adherence to Copyright Law rests with the person(s) doing/authorising the copying. The City of Boroondara in no way encourages the unlawful copying of copyright works.

57. More information regarding Entrant obligations under the Copyright Act (1968) can be found at www.apra.com.au or by calling 02 9935 7900. By entering the Boroondara Eisteddfod, entrants, their guardians or teachers acknowledge their obligations under the Copyright Act (1968) and their commitment to adhering to the rules outlined in the Copyright Act (1968).

Licence consent

58. All entrants (or guardians) in the Boroondara Eisteddfod grant to the City of Boroondara a non-exclusive, personal, perpetual, royalty free licence in Australia in regard to performances at the Boroondara Eisteddfod, to:

  • make recordings of all performances;
  • edit, adapt and make copies of such performances in any media;
  • broadcast, or otherwise publicly perform such recordings; and
  • film the entrants’ likeness, image and voice.

59. These recordings are solely for archival or promotional and marketing purposes of the Boroondara Eisteddfod and City of Boroondara. No such recording or image may be on-sold for profit.
If a participant does not wish to be filmed or photographed by the City of Boroondara, they can notify staff and any appropriate photographs or footage will be discarded.

Public recording, photography and filming

60. Flash photography will not be permitted during any Boroondara Eisteddfod performance.

61. Public audio or video recording of any Boroondara Eisteddfod event will not be permitted, including on smartphones or similar devices. City of Boroondara will not be held responsible for breaches of copyright by members of the public.

Privacy

62. By participating in the Boroondara Eisteddfod, the entrant consents to any personal information collected being used by the City of Boroondara for the purposes, or directly related purposes, of conducting the Eisteddfod.

63. The information may also be used to update Council’s customer databases to assist the City of Boroondara in discharging its functions or providing services. Participant names and section/s entered may also be used and disclosed in documents and webpages relating to the Eisteddfod, such as the Notice of Appearance and list of winners, as well as any printed collateral. Names and section/s entered may also be used for promotional purposes within media contexts.

64. The personal information collected will not otherwise be disclosed unless permitted or required by law. If the information is not collected, your entry to the Competition may be invalid. Requests for access to and/or amendment of personal information should be made to the City of Boroondara Arts Community Events Officer at [email protected]

Complaints

65. Any comments or complaints with regard to the Boroondara Eisteddfod should be made in writing to the City of Boroondara Arts Community Events Officer at [email protected] within 14 days of the event.

 

Due to exceptional circumstances under which the 2020 Boroondara Eisteddfod has been held and the necessity of flexibility to facilitate a successful digital competition, some allowances may be made to the above rules at the adjudicators’ discretion.

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