Boroondara Eisteddfod entrants are requested to note the following obligations.
The Boroondara Eisteddfod is open to all entrants, provided the specific conditions of each individual event are met as outlined on our website. Failure to comply with the General Rules may lead to disqualification and the withdrawal of prizes and awards.
In disputes, the City of Boroondara’s decision shall be final. The City of Boroondara does not permit any variation to the General Rules in order to ensure equity and fairness for all Entrants.
Separate rules and registration may be applicable to Sections 7.5 - 7.7. Please refer to vbl.org.au for rules, registration and entrant obligations.
Online entry and payment
- The closing date for all Entrant Registration is April 1.
- Entrants in sections must register via the appropriate portals provided at boroondara.vic.gov.au/eisteddfod
- No late entries will be permitted.
- Full payment must be made online at time of registration. A purchase order number from schools will be accepted as proof of intended payment provided that actual payment is received by March 5, 2019.
- All registration fees include door admission for all performers within their section, as well as for their accompanists and conductors.
- Entry fees are non-refundable, except where an event is cancelled or is significantly altered. Entry fees cannot be transferred to another event.
- Each section will have a limited amount of available registrations as per the scheduled length of each session. The City of Boroondara reserves the right to cap registrations once this limit is reached, even while the registration period is open.
- In choosing to enter the Boroondara Eisteddfod, Entrants are making a commitment to be available for the full duration of the entered section, commencing at the time indicated in the 2019 Eisteddfod Information Booklet.
- An Entrant may not register in the same solo section that they have previously won first place in.
- An Entrant may not perform more than once within the same solo section.
- An Entrant registering within a section marked ‘non-competitive’ may not enter a competitive section within the same category.
- No more than 20% of any small ensemble (3–14 performers) or 10% of any large ensemble (15 or more performers) may perform more than once in the same section. For the junior ensemble, senior ensemble and choral sections, a list of entrants’ names and details of age / year levels must be provided upon specific request by the City of Boroondara.
- Age is determined as at 31 December of the current Boroondara Eisteddfod year.
- Entrants may not register for a section where the specified age limit is below their age.
- Sections indicated as ‘Open’ means a participant of any age may enter.
- Date of birth must be specified at time of entry and a copy or extract of the Entrant’s Birth Certificate (or proof of age) must be provided if requested. An individual being in contempt of age requirements will result in disqualification and potential barring from participation the following year.
- An individual within an ensemble being in contempt of age requirements will result in disqualification and potential barring of the entire ensemble from participation in the following year.
- Age limits do not apply to conductors and accompanists.
- Events titled as ‘Open’ can be entered by persons of any age.
Session dates and times
- The City of Boroondara reserves the right to amend, cancel or combine any event.
- Each section will be divided into smaller sessions within the advertised section times. Each Entrant is only required to be registered and present for the session they are appearing in.
- In competitive events, the announcement of placing will take place directly after the final session within a section. Entrants do not need to be present for the announcement in order to receive a placing, but are encouraged to attend. All prize winners will also be notified via email, according to the registration details provided.
- Individual session times will be released with the Notice of Appearance after the close of registrations. There will be no variation to an Entrant’s appearance number. The City of Boroondara is under no obligation to make special appearance requests.
- Session registration is open 45 minutes before the advertised session time and closes 5 minutes before the advertised session time. It is the Entrant’s responsibility to allow adequate time to register for their event.
- Entrants who fail to register within this registration period may be disqualified. They may perform at the end of the session for an Adjudicator’s Report if time permits but they may not be eligible for an award.
- Entrants are required to submit, as appropriate, a full-score copy of their music for use by the adjudicator at registration. See copyright obligations below.
Performance and time limits
27. No rehearsal or practice is permitted on the stage area before a section or during the Eisteddfod in general. Any violation of this rule will result in automatic disqualification. Tuning is allowed.
- All published time limits must be strictly observed. Selections should be chosen to finish within the time limit prescribed. When required to perform two works, the time between the works will count towards the time limit.
- In the case of a performer exceeding the time limit a bell will be rung when the time limit is reached. Performers then have 20 seconds to cease playing without penalty. If a performer exceeds this, two bells will be rung and will result in a disqualification.
- A performer may not perform a piece of music more than once within the same year across multiple sections.
31. Entrants wishing to withdraw from or cancel a section are requested to notify the Boroondara Arts Community Events Officer at [email protected] prior to the date of the section. No refunds will be made, except where the City of Boroondara cancels or significantly varies an event.
- The adjudicator’s decision in accordance with the rules pertaining to the relevant section is final. Any decisions regarding ineligibility or disqualification rest with the City of Boroondara.
- A substitute adjudicator may be appointed for a listed adjudicator without notice, and categories may be subdivided between adjudicators.
- Any solo entrant or member of an ensemble who is related to, or been taught or coached privately by an appointed adjudicator during the 6 months preceding the event date is unable to participate in that section.
- Communication with the adjudicator by a competitor, or by anyone other person associated with a competitor, before or during the Eisteddfod session is strictly forbidden and may result in disqualification.
Adjudicator reports and prizes
- Adjudicators will provide Entrants with feedback via a written report. Entrants are required to collect their adjudicator’s report at the conclusion of each section. If they are not collected, they will be forwarded by post or email. The Boroondara Eisteddfod is not responsible for any loss of reports or prizes sent by post.
- If fewer than 6 entrants register on the day of performance, or if a satisfactory standard is not achieved, the decision to award prizes will be at the discretion of the adjudicator.
- Prizes cannot be divided and no additional prizes other than those already advertised can be awarded. Tied positions are not permissible. Should the City of Boroondara or the adjudicator decide not to award a prize, the decision shall be final and binding.
- All supported awards will be distributed to the winners at the conclusion of the Boroondara Eisteddfod.
- The accompaniment in vocal and instrumental events must be on an acoustic piano, with the exception of Contemporary Vocal sections which may be provided on a USB.
- Recorded accompaniment or backing tracks are not permitted in any section within the Boroondara Eisteddfod.
42. An official accompanist is available for all solo instrumental and solo vocal sections, except the Piano Concerto section. The contact details of official accompanists are listed on each individual section’s ‘Information for Participants’ on the Eisteddfod website.
- All entrants using the official accompanist will be charged a fee of $10 per section. This fee does not cover rehearsals. The official accompanist fee must be paid at the time of registration.
- It is the responsibility of the entrant to make contact with the official accompanist to advise of repertoire, as well as request a rehearsal if desired, no later than 14 days prior to the scheduled performance. Accompanists have the right to refuse engagement if adequate notice of repertoire has not been provided. Rehearsals are strongly encouraged. Rehearsal fees and times are a private matter between the entrant and accompanist.
- Official accompanists are not obliged to play poorly presented, difficult or illegible music at sight. This decision rests with the official accompanist.
- Entrants may work with their own accompanist by private arrangement. Entrants working with their own accompanist must ensure that their accompanist is available to perform with them when called on the day of the entered section. Alterations to an Entrant’s appearance number cannot be made in response to their accompanist’s availability. Private accompanists do not need to purchase an admission ticket.
- At no time may a teacher appear on stage with a competitor except as a conductor and/or piano accompanist. Teachers may not act as a page turner for their students.
- Aside from conducting and piano accompaniment, no conductor or accompanist who falls outside the specified age limits is allowed to play an instrument or sing with their ensemble.
- Accompanists are only permitted in choral sections, not instrumental ensembles. Only one conductor is allowed per instrumental ensemble, and one conductor plus one accompanist per choral ensemble.
- Teachers and supervisors accompanying school groups will be admitted to the audience of their school’s entire section free of charge.
- The Boroondara Eisteddfod holds licences from the Australasian Performing Right Association Ltd (APRA) / Australasian Mechanical Copyright Owners’ Society (AMCOS), Australian Record Industry Association (ARIA) and the Phonographic Performance Company of Australia Ltd (PPCA).
- Following advice from AMCOS, the City of Boroondara has determined that performers using sheet music or published text subject to copyright in their performance must use originals or authorised photocopies. It is illegal to make a photocopy of a piece of music that is in copyright without obtaining prior permission from the copyright owner.
- A photocopy of the original is acceptable for adjudication and official accompanists. This copy will be marked ‘Not For Return’ and subsequently destroyed by City of Boroondara.
- A photocopy of the original is acceptable for private accompanists. This copy must be destroyed by the competitor after the event.
- Entrants are reminded that the primary responsibility for adherence to Copyright Law rests with the person(s) doing/authorising the copying. The City of Boroondara in no way encourages the unlawful copying of copyright works.
- More information regarding Entrant obligations under the Copyright Act (1968) can be found at www.apra.com.au or by calling 02 9935 7900. By entering the Boroondara Eisteddfod, Entrants, their guardians or teachers acknowledge their obligations under the Copyright Act (1968) and their commitment to adhering to the rules outlined in the Copyright Act (1968).
57. All Entrants (or guardians) in the Boroondara Eisteddfod grant to the City of Boroondara a non-exclusive, personal, perpetual, royalty free licence in Australia in regard to performances at the Boroondara Eisteddfod, to:
- make recordings of all performances;
- edit, adapt and make copies of such performances in any media;
- broadcast, or otherwise publicly perform such recordings; and
- film the entrants’ likeness, image and voice.
- These recordings are solely for archival or promotional and marketing purposes of the Boroondara Eisteddfod and City of Boroondara. No such recording or image may be on-sold for profit
If a participant does not wish to be filmed or photographed by the City of Boroondara, they can notify staff and any appropriate photographs or footage will be discarded.
Public recording, photography and filming
59. Flash photography will not be permitted during any Boroondara Eisteddfod performance.
- Public audio or video recording of any Boroondara Eisteddfod event will not be permitted, including on smartphones or similar devices. City of Boroondara will not be held responsible for breaches of copyright by members of the public.
61. By participating in the Boroondara Eisteddfod, the entrant consents to any personal information collected being used by the City of Boroondara for the purposes, or directly related purposes, of conducting the eisteddfod.
62. The information may also be used to update Council’s customer databases to assist the City of Boroondara in discharging its functions or providing services. Participant names and section/s entered may also be used and disclosed in documents and webpages relating to the Eisteddfod, such as the Notice of Appearance and list of winners, as well as any printed collateral. Names and section/s entered may also be used for promotional purposes within media contexts.
63. The personal information collected will not otherwise be disclosed unless permitted or required by law. If the information is not collected, your entry to the Competition may be invalid. Requests for access to and/or amendment of personal information should be made to the City of Boroondara Arts Community Events Officer at [email protected].
64. Any comments or complaints with regard to the Boroondara Eisteddfod should be made in writing to the City of Boroondara Arts Community Events Officer at [email protected] within 14 days of the event.