Coronavirus update 13 March 2020

COVID-19 restrictions: what's closed and what's open.

Some of our services may be closed or have different hours for the public holiday on Friday 23 October.

To be eligible for a COVID Community Response Grant, your organisation must:

  • provide direct benefits to residents of the City of Boroondara (local organisations are prioritised)
  • be not-for-profit, as classified by the Australian Tax Office in the Income Tax Assessment Act (1936)  
  • be a registered legally constituted entity (e.g. a co-operative, incorporated association or company limited by guarantee) or have an auspice (unless requesting less than $1,000)   
  • have an Australian Business Number (ABN), or complete a Statement by Supplier form, or hold an exemption from registration
  • have a committee of management that accepts responsibility for the administration of the grant
  • hold an adequate public liability insurance policy to cover the staff, members and the general public, as appropriate
  • not have its own grant giving program or fundraising program that provides money to finance another organisation's community initiatives
  • have satisfactorily accounted to Council for the expenditure of any previous Council grants (if relevant)
  • comply with all other relevant Australian and Victorian legislation, including: accounting and auditing requirements; equal opportunity and anti-discrimination laws; human rights laws; privacy, confidentiality and freedom of information laws; registration or accreditation of professional employees; and preparation and dissemination of annual reports
  • have an adequate risk management plan in place (as required).


The following applicants are ineligible for funding:

  • individuals and private profit-making organisations
  • groups or organisations that have an operating budget over $1 million annually (organisations acting as an auspice and neighbourhood houses are exempt from this rule)
  • professional fees (eg labour, salary, wages) and administration costs (eg phone calls, correspondence, stationery)
  • organisations or groups that own or operate poker machines, explicitly promote sports betting, or meet in venues that promote gaming
  • primary or secondary schools (Council encourages partnerships between schools and community organisations, but the community organisation must be the applicant.)
  • registered political parties.

The following criteria make an application ineligible for funding:

  • repeat applications in consecutive years for the same projects, activities and equipment 
  • funding requests that Council considers are the funding responsibility of other levels of government
  • religious projects or activities run by (or involvement with) religious groups seeking to promote their spiritual beliefs
  • projects that seek to lobby the local, state or federal governments about particular laws, policies, practices or decisions of governments
  • projects or activities that have already started or have been completed (no retrospective funding)
  • funding of competitions, prizes, sponsorships, donations or gifts
  • new building works, capital improvements, facility maintenance or fixed assets (e.g. air conditioners, shade sails, cubby houses and sheds)
  • projects that have been or are being funded by other parts of Council
  • operational expenses such as insurance and rental subsidies
  • interstate or overseas travel.

Conditions of funding

  • Applications will be accepted to adapt existing services, programs or activities to operate under COVID-19 restrictions, including those that have been previously funded by a Community Strengthening grant in any year.
  • The project must be completed within 6 months of receipt of the grant.
  • Successful applicants and organisations auspicing applications will be required to become a signatory to a standard funding agreement that lists all grant conditions and agreed performance outcomes/measures. This must be signed before grant funds are issued. 
  • Auspice fees are not accepted and must not be included in the budget.
  • Acknowledgement of the City of Boroondara and the Rotary Club of Balwyn must be made in any promotional material or publicity features. 
  • Successful applicants will be required to provide a written evaluation of the activity on completion of the project or activity. All evaluation reports will be required to be completed online via SmartyGrants. A link to the online form will be emailed to applicants.
  • Successful applicants will be required to provide an expenditure budget or a financial statement (audited if required) at completion of the funding period. 
  • If Council’s grant funds are not spent, all remaining funds must be returned to Council.
  • Council may make funding conditional on other specific conditions being met.
  • If the project/activity or timeframe needs to be varied, the applicant must contact Council to discuss.
How useful was this information?