Item 1 Promoter

Boroondara City Council of 8 Inglesby Road, Camberwell 3124
ABN 83 441 314 965

In partnership with Rotary Club of Balwyn P.O. Box 125, Deepdene Mail Centre, Deepdene VIC 3103

Item 2 Competition Boroondara Literary Awards
Item 3 Entry period

Commences: 9am Monday 3 May 2021

Closes: 5pm Friday 27 August 2021

Item 4 How to Enter

Competition details:

  1. The Competition is comprised of two categories: Young Writers and Open Short Story.
  2. The Open Short Story category is open to Australian residents. 
  3. The Young Writers’ category is open to young people who live, work or study in Boroondara.

For any Entry to be deemed valid, the Entry must be:

a)    the original, previously unpublished (unpublished either in print or online) work of the Entrant;

b)    unpublished at the time of submission and remain unpublished until after the winner is notified at the Awards ceremony at the end of November 2021; and

c)    submitted via the online entry form using the website address contained in clause 5.

Entries will be deemed invalid where:

a)    the Entry is a past-prize winning work, submitted previously in the Boroondara Literary Awards; 

b)    the Entry exceeds the word limit for the category in which the Entrant submitted their work; or

c)    the Entry is considered, in the Promoters absolute discretion, to be of an offensive or inappropriate nature.

Young Writers Competition

Junior Category

  • Open to young people in school Years 5 and 6.
  • Prose length between 300 and 500 words.
  • Poetry length must be less than 100 lines.

Middle Category

  • Open to young people in school Years 7, 8 and 9.
  • Prose length between 500 and 900 words.
  • Poetry length must be less than 200 lines.

Senior Category

  • Open to young people in school Years 10, 11 and 12.
  • Also open to young people not in secondary school, aged 15 to 18 years old as of 1 January 2021.
  • Prose length between 900 and 1,300 words.
  • Poetry length must be less than 200 lines.

Open Short Story Competition

  • Fiction works between 1,500 to 3,000 words
Item 5 Draw details The winners will be announced on Thursday 25 November 2021 at Hawthorn Arts Centre (This is an invitation only event).
Item 6 Winner(s) Notification The winner(s) will be notified via email, telephone or post by Thursday 25 November 2021.
Item 7 Prize

Young Writers’ Competition

Junior writers

Prose 1st place: $300, 2nd place: $200, 3rd place: $100 
Poetry 1st place: $300, 2nd place: $200, 3rd place: $100 

Middle writers

Prose 1st place: $450, 2nd place: $300, 3rd place: $150
Poetry 1st place: $450, 2nd place: $300, 3rd place: $150

Senior writers

Prose 1st place: $600, 2nd place: $400, 3rd place: $200 
Poetry 1st place: $600, 2nd place: $400, 3rd place: $200

Open Short Story Competition

1st: $1500
2nd: $1000
3rd: $500

Keith Carroll Award

$500 and a commemorative pen awarded to the best entry by a Boroondara resident.
 

1.    Acceptance of Terms and Conditions

By entering this Competition, you, as the Entrant acknowledge and agree that:
1.1.    Information on how to enter and the conditions of entry form part of these Terms and Conditions;

1.2.    Participation in the Competition is deemed acceptance of the Terms and Conditions;

1.3.    All Items may be subject to further conditions contained in attached clauses;

1.4.    All costs associated with entering the Competition remain the responsibility of each Entrant;

1.5.    All details provided by the Entrant are true and accurate.

2.    Eligibility

2.1.    The Open Short Story category is open to residents of Australia. The Young Writers’ category is open to young people who live, work or study in the City of Boroondara. The Keith Carroll Award is open to Entrants who reside in Boroondara. 
 
2.2.    Employees of the City of Boroondara and Rotary Club of Balwyn and their immediate families are ineligible to enter the Prize Draw. Immediate family means any of the following: spouse, ex-spouse, de-facto spouse, child or step-child (whether natural or by adoption), parent, step-parent, grandparent, step-grandparent, uncle, aunt, niece, nephew, brother, sister, step-brother, step-sister or first cousin.

2.3.    Entrants under the age of 18 years must provide parental or guardian consent to enter the Competition. If Entrants under the age of 18 years do not provide parental/guardian consent their entry will be deemed invalid.

3.    How to Enter

3.1.    To enter the Competition, the Entrant must follow the procedure specified in Item 4 to the extent that Item 4 is not inconsistent with these Terms and Conditions.

3.2.    Entries will be deemed invalid if submitted outside of the Entry Period specified in Item 3.

3.3.    Entrants may only submit two entries per competition category. Entrants who are eligible for both categories may submit the maximum entries allowed on both categories. 

3.4.    If an Entrant submits more than two entries per competition category, they will be deemed invalid. 

3.5.    Any entries that are considered by the City of Boroondara, in its absolute discretion, to be of an inappropriate or offensive nature, will be deemed invalid. 

3.6.    Successful entrants who wish to remain anonymous or use a pseudonym must inform the Boroondara Literary Awards coordinator before 14 October 2021. Any Entrant who fails to do so by this date will be deemed invalid.

3.6.1.    Any Entrant who wishes to remain anonymous or use a pseudonym and fails to comply with clause 3.6. will be ineligible for the Prize. 

3.7.    Entries must be unpublished at the time of submission and remain unpublished until after the winner is notified at the Awards Ceremony at the end of November 2021. 


4.    Draw Details

4.1.    This Competition is a game of skill, and chance plays no part in determining the winners. 

4.2.    Where applicable, a judge or judges will be appointed by the Promoter at its absolute discretion. The judge or judges’ decision is final and binding on Entrants.

5.    Winner(s) Notification 

5.1.    The names of the winner(s) will be published on http://www.boroondara.vic.gov.au/literary-awards

5.2.    The winner(s) will be notified by the procedure outlined in Item 6.


6.    Prize 

6.1.    The Prize is specified in Item 7 and is to be paid via Electronic Funds Transfer at Point of Sale.

6.2.    The Prize value is the recommended retail value in Australian dollars and is correct at time of printing. The Promoter takes no responsibility for variations in the Prize value.

6.3.    The Prize is not exchangeable or redeemable for cash or other prizes. The Prize is provided by the Promoter. Transport, parking and any other costs associated with redeeming the Prize are at the winner(s)’ expense.

6.4.    The Prize is subject to availability, non‐transferable and not exchangeable. The Promoter is not responsible or liable if for any reason beyond their reasonable control if any element of any Prize is not provided. The Promoter may, subject to State regulations, substitute a different prize of equivalent value in place of any prize referred to in these terms and conditions. The Prize does not include any other costs of a personal nature not stated. The Prize must be taken as stated and no compensation will be payable if the recipient is unable to use it as stated.

6.5.    The Promoter will not be liable for any loss or damage whatsoever (including but not limited to direct or consequential loss) or any personal injury suffered or sustained in connection with the Prize except for any liability that cannot be excluded by law.

6.6.    The Promoter reserves the right to request proof of identity, proof of residency and proof of entry validity. The City of Boroondara reserves the right to contact the relevant schools of which the Entrant’s of the Young Writers’ Competition attend to confirm eligibility. Proof of identification, residency and entry considered suitable for verification is at the absolute discretion of the Promoter. In the event that a winner(s) cannot provide suitable proof the winner(s) will forfeit the Prize in whole and no substitute prize will be offered.

6.7.    The prize winner(s) are awarded by the judge or judges based on creativity and skill. The judge or judges’ decision is final and no correspondence will be entered into. 

6.8.    The judge or judges reserve the right to not award a prize if they are of the opinion that all entries do not have sufficient merit to warrant a prize. 

7.    Privacy 

7.1.    By entering into this Competition, the Entrant consent to any personal information collected being used by the Promoter for the purpose(s), or directly related purpose(s), of conducting the Competition. 

7.2.    Where a prize-winning entry is published as permitted under the Competition' conditions, the author's name and state of residence (or school if applicable) will also be published by way of accreditation unless the author or the author's parent or guardian advises in writing that he/she or they do not wish to have the name published. The information may also be used to update City of Boroondara customer databases to assist City of Boroondara in discharging its functions or providing services.  Some information may also be used and disclosed in City of Boroondara's marketing, promotions and retail activities, and or when exhibiting or publishing submitted works and such use and disclosure may occur outside Victoria.  The personal information collected will not otherwise be disclosed unless permitted or required by law.  If the information is not collected your entry to the Boroondara Literary Awards may be ruled ineligible.  Requests for access to and/or amendment of personal information should be made to the Boroondara Literary Awards Coordinator or City of Boroondara’s Privacy Officer.

7.3.     City of Boroondara is collecting information using Formstack, and storing entry files using Dropbox Storage Integration. These are USA-based companies whose servers are located in the USA. Formstack's privacy policy is available on their website formstack.com/privacy. Dropbox’s privacy policy is available on their website dropbox.com/privacy

7.4.    The personal information collected will not otherwise be disclosed unless permitted or required by law. If the information is not collected, your entry to the Competition may be invalid. Requests for access to and/or amendment of personal information should be made to the Promoter’s Privacy Officer.

8.    Release and Indemnity 

8.1.    To the extent permitted by law, all entrants release from, and indemnify the Promoter against all liability, cost, loss or expense arising out of acceptance of any prize(s) or participation in the promotion including (but not limited to) loss of income, loss of opportunity, personal injury and damage to property, whether direct or consequential, foreseeable, due to some negligent act or omission or otherwise. 

9.    General

9.1.    All decisions and actions of the Promoter relating to the Giveaway and/or redemption of the prizes are exercised at its absolute discretion and are final. No discussions or correspondence with entrants or any other person will be entered into.

9.2.    The Promoter accepts no responsibility for any incorrectly submitted, incomplete, late, lost or misdirected entries or, for any technical malfunction of any communications network.

9.3.    There are no charges to enter the Competition. Any costs arising directly or indirectly with entering the Competition are the Entrant’s responsibility.

9.4.    The Promoter reserves the right, at their discretion to:

9.4.1.     adjudicate on the eligibility of applicants; 

9.4.2.     disqualify any participant where the Promoter reasonably suspect any unlawful or improper conduct, such as infringing a third party’s intellectual property rights; and 

9.4.3.     modify, suspend, terminate or cancel the Competition, as appropriate.

10.    Intellectual Property

10.1.    Entrant retain the intellectual property rights of all material submitted. However, the City of Boroondara and Rotary Club of Balwyn reserves the right to retain, display in exhibitions, publish, catalogue, sell copies and publish thumbnails of all entries in print, on the Promoter’s website and other internet platforms.

10.2.    By entering the Competition, Entrant authorise and confirm that permission has been obtained from authorised persons (including but not limited to copyright, trade mark, patent and/or design owners and individuals depicted in any photographs or images) to publish the entries on the Promoter’s website, or use the material in marketing, in print and/or electronically.

10.3.    By entering the Competition, Entrant indemnify the Promoter against all and any actions, claims or damages, arising from unauthorised use of the photographs (including but not limited to infringement of intellectual property rights) that may be taken against the Promoter by authorised persons.

10.4.    The winner(s) agree to participate as required in promotional activities relating to the competition, including but not limited to, being interviewed and photographed. The winner(s) agree to grant the Promoters a perpetual and non-exclusive licence to use such footage and photographs in all media worldwide. 

10.5.    Any story that includes strong language or adult themes may not be included in the Boroondara Literary Awards anthology. 

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